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Executive Assistant

 Gurgaon  0  NT112

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Job Details

Company A Multinational Investment Bank
Position Executive Assistant
Required Experience 0-5 years-5
CTC Best in the industry
Location Gurgaon
Job Code NT112
Posted On 12 Dec 2020
Application Deadline 31 Jan 2021


About you:

You are an experienced and a driven professional with minimum of 7-10 years of Executive Administration or Secretarial experience/ and should demonstrate professional maturity and an ability to succeed in a fast-paced demanding situation.

We want to hear from you if you have:

  • Graduation in commerce/ arts/ science Minimum 7-10 years of post-qualification & relevant experience preferably in a financial service industry Demonstrates strong PC skills in relevant applications (MS Office Suite and job specific systems), particularly in Power Point, Word and Excel.
  • Effectively uses technology (faxes, copiers, scanners etc.,)
  • Working knowledge of expense and travel management applications (e.g. Concur) Leverages existing systems/templates where available to avoid duplication.
  • Demonstrates competence and awareness of relevant Divisional and the company systems and processes.
  • Strong analytical skills and problem-solving ability
  • Highly effective communication skills and the ability to manage a broad range of communication with internal and external stakeholders around the globe
  • A tenacious attitude and the self determination to drive results Willingness to work in different time zones to support business.
  • Key Competencies organizational and planning skills communication skills information gathering and monitoring skills problem analysis and problem-solving skills judgment and decision-making ability initiative confidentiality team member attention to detail and accuracy adaptability 


About the role

  • This role is responsible to handle Executive Administration and should demonstrate professional maturity.
  • Deliver high quality content that is effective at addressing specific objectives, as well as diverse audience.
  • Main Job Tasks and Responsibilities Key responsibilities will include: Calendar Management utilizing Microsoft Outlook for Stream leads/Management team. Prepare minutes of meeting Creation of reports and high-quality presentations utilizing Excel and PowerPoint Collation of information for reports required.
  • Travel Management: Visa, Accommodation, Currency, Air ticket and travel settlement. Organizing Teleconferences & Video conferences
  • Manage invoice payments and expense reimbursements
  • Handling petty cash Visitor management Editing and proof reading and written correspondence
  • General Office Administration and other administrative duties as required
  • Event Management Take ownership and responsibility for the full end-to-end management support.
  • Assisting the Senior Management with their Admin requirement.

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